What is Optimise?
Optimise is a BB103/BB104 school sufficiency and asset-utilisation web app for local authorities, dioceses and multi-academy trusts. It combines HMLR mapping with floor-plan import and room-area analysis so you can compare each school's external and internal space to DfE guidelines, model scenarios against NoR and PAN, and identify surplus land and buildings for compliant disposal (including Section 77) and reinvestment—with dashboards, demand context and training built in.
Client Hierarchy Vision
National clients (DfE and MHCLG) oversee delivery by Local Authorities, with Schools, Dioceses, and MATs conducting assessments. The system prioritises projects using standardised metrics, allocates roles and dates, and rolls up results to a national reporting layer for visibility and programme assurance.
Client
=
DfE / MHCLG
Organisations
=
Local Authorities
Groups
=
Community Schools / Diocese / MATs
Form Your School Sites
Identify Land Registry areas for each of your school sites.
Interact with the map — pan, zoom and hover for details.
School Boundaries
Categorise Land Registry Assets by Ownership and Tenure
Interact with the map — pan, zoom and hover for details.
Operational Boundary
Automatically form red line operational boundaries for your school sites
Interact with the map — pan, zoom and hover for details.
Geolocate Floorplans
Import CAD (DWG, DXF), PDF, or vector floorplans, assign them to blocks, geolocate using the school's location, and scale accurately with the built-in measuring tool.
Interact with the map — pan, zoom and hover for details.
3D Digital Twin
From your geolocated floorplan, build a 3D digital twin with standard Building Bulletin room definitions, ready for sufficiency review.
Interact with the map — pan, zoom and hover for details.
External Areas
School operational boundary broken down into self-assigned external areas with standard Building Bulletin definitions and automatic area calculations.
Interact with the map — pan, zoom and hover for details.
BB Sufficiency Report
Automated Building Bulletin sufficiency reporting with surplus/deficit analysis for internal and external areas against BB103/BB104 requirements, plus scenario modelling across NoR, PAN, PAN+5%, and Future PAN.
| Type of Space | Actual | Current NoR | Current PAN | PAN+5% | Future PAN | Diff (Actual - PAN) |
|---|---|---|---|---|---|---|
| (EX01) Soft Outdoor PE | 14,369 | 7,665 | 8,400 | 8,820 | 9,905 | +5,969 |
| (EX02) Hard Outdoor PE | 0 | 994 | 1,030 | 1,062 | 1,096 | -1,030 |
| (EX03) Soft Informal and Social | 9,016 | 1,510 | 1,558 | 1,606 | 1,652 | +7,458 |
| Total | 23,385 | 10,169 | 10,988 | 11,488 | 12,653 | +12,397 |
| Current NoR | Current PAN | PAN +5% | Future PAN | |
|---|---|---|---|---|
| Actual m² Above/Below BB Internal Area | +1,239 m² | +1,173 m² | +1,059 m² | +1,000 m² |
| Potential Additional Pupils | 302 | 286 | 258 | 244 |
| Potential Over Capacity of Pupils | 0 | 0 | 0 | 0 |
| Total Potential Pupils (Against PAN) | 757 | 765 | 761 | 770 |
| Actual Nr | Current NoR | Current PAN | PAN+5% | Future PAN | |||||
|---|---|---|---|---|---|---|---|---|---|
| Nr | Diff | Nr | Diff | Nr | Diff | Nr | Diff | ||
| Teaching (B) | |||||||||
| Classrooms | 22 | 17 | +5 | 17 | +5 | 18 | +4 | 20 | +2 |
| Specialist Practical | 2 | 2 | 0 | 2 | 0 | 2 | 0 | 2 | 0 |
| Learning Resource | 8 | 8 | 0 | 9 | -1 | 9 | -1 | 9 | -1 |
| Non-Teaching (C) | |||||||||
| Kitchen | 3 | 3 | 0 | 3 | 0 | 3 | 0 | 3 | 0 |
| Toilets | 26 | 19 | +7 | 19 | +7 | 20 | +6 | 19 | +7 |
| Totals | |||||||||
| Teaching (B) | 32 | 27 | +5 | 28 | +4 | 29 | +3 | 31 | +1 |
| Non-Teaching (C) | 29 | 22 | +7 | 22 | +7 | 23 | +6 | 22 | +7 |
| Area Used by School (A+B+C+D) | 61 | 49 | +12 | 50 | +11 | 52 | +9 | 53 | +8 |
| Total Internal Area (A+B+C+D+E) | 61 | 49 | +12 | 50 | +11 | 52 | +9 | 53 | +8 |
Flexible Plans for Every School
Bronze (Core)
£600
per year/school
BB103/BB104 SUFFICIENCY ANALYSIS
- ✓HMLR Mapping
- ✓Floor Plan Import and Processing
- ✓BB103/BB104 Sufficiency Assessment
- ✓Scenario Modeling Against Future Pupils
- ✓3rd Party Legal and Measured Survey Support
- ✓Online Onboarding Session
- ✓Step-by-Step Video Training
Silver
£1,000
per year/school
CONDITION & DECARBONISATION
- ✓Everything Included in Bronze Package
- ✓Automated Collection of Survey Data
- ✓Enhancement of School Digital Twin
- ✓Review of Energy Consumption Data
- ✓Incorporation of Drone and Thermal Images
- ✓BCIS Construction Rate Cost Estimate
- ✓Prioritised & Costed Works Programme
- ✓Bulk Purchasing Across Organisation
Gold
£1,300
per year/school
DEMAND & FUNDING IDENTIFICATION
- ✓Everything Included in Silver Package
- ✓School Level Strategic Planning Profile
- ✓Review of Early Years, Basic and High Needs Capital Funding
- ✓Identification of S106/CIL Contributions
- ✓Mapping of Developments in Proximity
- ✓Options Appraisal to Shortlist Projects
Platinum
£1,500
per year/school
DEVELOPMENT PLANNING
- ✓Everything Included in Gold Package
- ✓Timetable Analysis for Secondary Schools
- ✓Local Authority Strategic Planning Profile
- ✓Scoping Redevelopment and New Build
- ✓BCIS Construction Rate Cost Estimate
- ✓Report to Advise Scope of Feasibility
- ✓Spend to Save Business Case Development
Remote 1st Planner Consultancy Support @ £600 per day · On-Site @ £800 per day