What is Optimise?
Optimise is a BB103/BB104 school sufficiency and asset-utilisation web app for local authorities, dioceses and multi-academy trusts. It combines HMLR mapping with floor-plan import and room-area analysis so you can compare each school's external and internal space to DfE guidelines, model scenarios against NoR and PAN, and identify surplus land and buildings for compliant disposal (including Section 77) and reinvestment—with dashboards, demand context and training built in.
Client Hierarchy Vision
National clients (DfE and MHCLG) oversee delivery by Local Authorities, with Schools, Dioceses, and MATs conducting assessments. The system prioritises projects using standardised metrics, allocates roles and dates, and rolls up results to a national reporting layer for visibility and programme assurance.
Client
=
DfE / MHCLG
Organisations
=
Local Authorities
Groups
=
Community Schools / Diocese / MATs
Form Your School Sites
Identify Land Registry areas for each of your school sites.
Interact with the map — pan, zoom and hover for details.
School Boundaries
Categorise Land Registry Assets by Ownership and Tenure
Interact with the map — pan, zoom and hover for details.
Operational Boundary
Automatically form red line operational boundaries for your school sites
Interact with the map — pan, zoom and hover for details.
Geolocate Floorplans
Import CAD (DWG, DXF), PDF, or vector floorplans, assign them to blocks, geolocate using the school's location, and scale accurately with the built-in measuring tool.
Interact with the map — pan, zoom and hover for details.
3D Digital Twin
From your geolocated floorplan, build a 3D digital twin with standard Building Bulletin room definitions, ready for sufficiency review.
Interact with the map — pan, zoom and hover for details.
External Areas
School operational boundary broken down into self-assigned external areas with standard Building Bulletin definitions and automatic area calculations.
Interact with the map — pan, zoom and hover for details.
BB Sufficiency Report
Automated Building Bulletin sufficiency reporting with surplus/deficit analysis for internal and external areas against BB103/BB104 requirements, plus scenario modelling across NoR, PAN, PAN+5%, and Future PAN.
| Type of Space | Actual | Current NoR | Current PAN | PAN+5% | Future PAN | Diff (Actual - PAN) |
|---|---|---|---|---|---|---|
| (EX01) Soft Outdoor PE | 14,369 | 7,665 | 8,400 | 8,820 | 9,905 | +5,969 |
| (EX02) Hard Outdoor PE | 0 | 994 | 1,030 | 1,062 | 1,096 | -1,030 |
| (EX03) Soft Informal and Social | 9,016 | 1,510 | 1,558 | 1,606 | 1,652 | +7,458 |
| Total | 23,385 | 10,169 | 10,988 | 11,488 | 12,653 | +12,397 |
| Current NoR | Current PAN | PAN +5% | Future PAN | |
|---|---|---|---|---|
| Actual m² Above/Below BB Internal Area | +1,239 m² | +1,173 m² | +1,059 m² | +1,000 m² |
| Potential Additional Pupils | 302 | 286 | 258 | 244 |
| Potential Over Capacity of Pupils | 0 | 0 | 0 | 0 |
| Total Potential Pupils (Against PAN) | 757 | 765 | 761 | 770 |
| Actual Nr | Current NoR | Current PAN | PAN+5% | Future PAN | |||||
|---|---|---|---|---|---|---|---|---|---|
| Nr | Diff | Nr | Diff | Nr | Diff | Nr | Diff | ||
| Teaching (B) | |||||||||
| Classrooms | 22 | 17 | +5 | 17 | +5 | 18 | +4 | 20 | +2 |
| Specialist Practical | 2 | 2 | 0 | 2 | 0 | 2 | 0 | 2 | 0 |
| Learning Resource | 8 | 8 | 0 | 9 | -1 | 9 | -1 | 9 | -1 |
| Non-Teaching (C) | |||||||||
| Kitchen | 3 | 3 | 0 | 3 | 0 | 3 | 0 | 3 | 0 |
| Toilets | 26 | 19 | +7 | 19 | +7 | 20 | +6 | 19 | +7 |
| Totals | |||||||||
| Teaching (B) | 32 | 27 | +5 | 28 | +4 | 29 | +3 | 31 | +1 |
| Non-Teaching (C) | 29 | 22 | +7 | 22 | +7 | 23 | +6 | 22 | +7 |
| Area Used by School (A+B+C+D) | 61 | 49 | +12 | 50 | +11 | 52 | +9 | 53 | +8 |
| Total Internal Area (A+B+C+D+E) | 61 | 49 | +12 | 50 | +11 | 52 | +9 | 53 | +8 |
Flexible Plans for Every School
Phase 1
Bronze (Core)
Understand Today
£600
per year/school
EDUCATION SUFFICIENCY & INCLUSION PLANNING
- ✓Live DAMT-ready digital evidence base
- ✓3D Digital Twin of every school
- ✓BB103/BB104 Sufficiency Analysis
- ✓Estate intelligence dashboards
- ✓Surplus land identification
- ✓Self-service planning capability
- ✓Evidence-based decision making
Phase 2
Silver
Plan Tomorrow
£1,000
per year/school
DEMAND & FUNDING IDENTIFICATION
- ✓Future pupil demand forecasting
- ✓SEND reform planning
- ✓Mainstream inclusion planning
- ✓Basic Need & High Needs Capital funding identification
- ✓S106 & CIL funding opportunities
- ✓Strategic investment planning
Phase 3
Gold
Invest Wisely
£1,300
per year/school
CONDITION & DECARBONISATION PLANNING
- ✓Condition intelligence
- ✓Lifecycle investment planning
- ✓Decarbonisation planning
- ✓Net Zero investment planning
- ✓Statutory compliance planning
- ✓Capital maintenance prioritisation
- ✓Long-term estate investment strategy
- ✓Whole-life asset management
Phase 4
Platinum
Transform for the Future
£1,500
per year/school
ESTATE REDEVELOPMENT & CREATING PLACES (FUTURE ADD-ON)
- ✓Estate redevelopment planning
- ✓Estate rationalisation
- ✓Surplus asset optimisation
- ✓Masterplanning (education focus)
- ✓Mixed-use development opportunities
- ✓Housing & regeneration opportunities
- ✓Investment-ready development sites
Remote 1st Planner Consultancy Support @ £600 per day · On-Site @ £800 per day